Effective Date: August 19, 2025

This Privacy Policy describes how information about you is collected, used, and shared when you use the mobile application (the "App").

Information We Collect

We may collect and process the following types of personal information about you:

• Full Name: Used for personalization of your event experience.
• Affiliation: Used for personalization and reporting to organizers.
• Sex: Collected for analytics purposes only.
• Email Address: Used for contacting you regarding your registration and event updates.
• Address: Collected for analytics and reporting.
• Age: Collected for analytics purposes only.
• Photo: Used for facial recognition to enable automatic attendance. Photos are immediately deleted after facial data extraction and are not stored permanently.
• Attendance Data: The App may collect attendance through QR code scanning or facial recognition.
• Survey Responses: If you participate in feedback surveys, we may collect your responses and feedback.
• Usage Data: Information about how you use the App, including your interactions with content and features.

How We Use Your Information

We may use your personal information for the following purposes:

• To provide you with access to and use of the App.
• To manage your registration and participation in events.
• To send you updates and announcements related to DOST events and services.
• To conduct surveys and gather feedback to improve our services.
• To monitor and analyze usage patterns for improving the user experience.
• To generate analytics and reports for organizers.

Legal Basis for Processing

We process your personal information based on the following legal grounds, in compliance with the Philippine Data Privacy Act of 2012 and other applicable data protection laws:

• Consent: By registering and using the App, you provide consent for the collection and processing of your personal data as described in this Privacy Policy.
• Contractual Necessity: Processing is necessary to manage your event registration, participation, and attendance.
• Legitimate Interests: We may process certain data (e.g., analytics, feedback) to improve services, enhance user experience, and ensure efficient event management, provided that such processing does not override your rights and freedoms.
• Legal Obligations: We may process or disclose information when required to comply with applicable laws, regulations, or government requirements.

Data Retention

You may request or trigger the deletion of your account and personal data at any time using the account settings in the InnoVents App.

If you uninstall or delete the App without requesting deletion, your account data will not be automatically removed. In this case, we will retain your information but personally identifiable data will be anonymized to protect your privacy. Anonymized data may continue to be used for analytics, reporting, and service improvement, but it will no longer be linked to you as an individual.

Facial recognition photos are deleted immediately after processing and are not stored permanently.

Sharing Your Information

We may share your personal information with:

• Event organizers to facilitate registration, attendance, and participation.
• Service providers and partners who assist us in delivering the App’s features and services.
• Authorities when required by law or to protect our rights, privacy, safety, or property.

Your Rights as a Data Subject

By using the App, you are informed and aware of your rights under the Data Privacy Act of 2012. These include, but are not limited to, the following:

• Right to be Informed: You have the right to know how your personal data is collected, used, stored, and processed.
• Right to Access: You may request a copy of the personal information we hold about you.
• Right to Rectification: You may request corrections to any inaccurate or outdated personal information.
• Right to Erasure or Blocking: You may request deletion or anonymization of your personal data as provided in our Data Retention policy.
• Right to Object: You may object to certain processing activities, subject to applicable laws.
• Right to Data Portability: You may request a copy of your data in a commonly used format where applicable.

Requests to exercise your rights may be submitted through the App or by contacting us at [email protected].

Data Security

We take reasonable precautions to protect your personal information in keeping with current technological trends and developments. Security measures are in place to prevent unauthorized access, disclosure, alteration, or destruction of data. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

Accessing and Deleting Your Information

You may request access to or deletion of your personal information via the mobile app profile page or by contacting us at [email protected]. We will respond in accordance with applicable data protection laws.

Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or for other operational, legal, or regulatory reasons. Updates will be posted in the App.

Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at [email protected].